In facilities management, there are constant and never ending opportunities for us to continually improve on the physical workplace, the building systems, and support services. Yet, often, we are letting the opportunities to pass us by because we struggle much with our confidence in gaining the approvals from management and stakeholders.
How to do we then get started in preparing a case to communicate the value of FM initiatives to get buy-in from Management and Stakeholders?
Preparing a case for change need not be complex. You may not be able to do financial feasibility well but you need to present the “WHY” must change and the value-add intention for the change initiatives. Below are 4 questions to serve as guide to get you started in preparing a case for change:
- What is your change initiative (proposed project)?
- Why the change (proposed project) is needed, from a value-add perspective?
- What will be the impact to the workplace, occupants and business operations if the project is not being carried out?
- What are the benefits of doing this project to the organization and FM?
- What are the resources and duration required to complete the project successfully?
You may want build yourself a template over time to suit your management expectations and to improve it as you learn from your experience.
To be proactive, FM need to be constantly offering support in alignment with the organization change and projects are good initiatives to support change.
To get started, you need not to be good. To be good, you need to get started.